User Admin

The Administrative tool User Admin can be used to manage user accounts, perform password resets, log in as the user and manage permissions for the account.

Accessing User Admin Tool

1. Click the menu icon in the upper-most right-hand corner of the screen, and select the "Administration" option.
2. The system opens the "Administration" window. Select Tool: "User Admin"
3. The system loads the User Admin tool (see image on right).

User Admin Starting Window Options Explained

[1] Click "Request account" to create new user. See section "Add New User" below, for more help
[2] Clicking the xls icon creates an .xls format report with the details of all user accounts.
[3] Click any existing user account to open that user account for editing purposes
[4] Typing a name or user name in the "Person Search" field will search the user list for a matching user.

Add New User

Account Info

1. Click the Request Account button.
2. The system opens the "Account Info" tab of the user set up form (see image on right).

3. Input an email address into the "Email/Username" input field.

Please Note: The username MUST be a valid email address for reports, controller files, and other various parts of the system to function properly.

4. Input a name into the "Full Name" input field.

5. Input a state or province into the "State" input field.

6. Input a zip code into the "Zipcode" input field (if applicable).

Please Note: All other Account Info input fields are optional, and only used for record keeping purposes.

7. Click the Account Access tab, then follow steps below.

Account Access

8. Leave the "Active" check box checked if account should have current and active access to the system. Un-check to temporarily de-activate account. [5]
9. Select desired Access Methods. [6] Selecting "Web" check box gives the user access to the desktop website interface. Selecting "Mobile" gives the user access to the mobile app interface.
10. Select an "Access Level" within the Access Level drop-down menu. [7]

Please Note: Access Level refers to the system tools and permissions available to the account. See "Access Levels Explained" subsection below for more help with access levels.

11. Select a profile level input within the "Profile Level" drop-down menu. [8]

Please Note: The profile selection area [9] updates depending on the selection made within the Profile Level drop-down menu. [8] For example, in the image on right, profile level "Business Unit" was selected, so the profile selection area makes only the Business Unit level folders selectable.

12. Expand the profile tree in the profile selection area, then check the profiles that should be available to the user. [9]

Access Levels Explained

VAR Administrator: This Account type gives full system access

VAR Manager: This Account type gives full access minus Administrative Tools

VAR Client: This Account Type gives full access minus Administrative Tools, and Tools menu.

VAR Representative : This account type allows anyone with Grower level access to add Grower access to the VAR Representative user . See help sub-section "Setting Up a VAR Representative" below for more help.

Module Access

13. Click the Module Access tab.
14. Select any tabs the user should be able to see
15. Select any tab the user should see, but not interact with, under the "Read Only" heading.

16. Click the Advanced Permissions tab, and follow continued help below.

Advanced Permissions

17. Select any desired advanced permissions for user account. Please Note: Some of the third party options (such as "Adapt-N Purchaser" and "Satshot Purchaser") are billable upon use. See Separate Bill Chart on right.
18. Click the Save Changes button.

Editing User Accounts

Edit a user account by clicking the user account within the left hand user panel, and editing it as desired. Click "Save Changes" button when finished.

Advanced Permission Options Explained

The following table indicates the Advanced Permissions services that are billable separately from the FieldAlytics Web system.

Advanced Permission Option	Description	Separate Bill	Billed Upon
Custom Equ (Equation Manager)	This option gives access to the custom equation tool which may be used to create custom equations. Equation Manager	No	-
Satshot Purchaser	Satshots is an integrated third party program that provides satellite imagery al la carte. Satshot Imagery Product Information	Yes	Upon Credit Purchase

GeoSys Purchaser	GeoSys is an integrated third party provider of high quality mid-season (and archived) aerial imagery. GeoSys	Yes	Upon Credit Purchase
Adapt-N Purchaser	Adapt-N is an integrated third party provider of custom nitrogen recommendations. Getting Started with Adapt-N	Yes	Upon Boundary Export

Emailed Lab Upload Results	Selecting this option causes the system to email the user the confirmation email when an integrated lab submits data to FieldAlytics. Lab Data Integration	No	-
CDMS Check	This option gives the user access to the CDMS check tools in various parts of the system. CDMS Inside Integration	Yes	Flat fee upon Enabling
Records Can Finalize	Records tab events may be in Finalized (Reviewed and accurate) or Open (Unreviewed) states. This option gives users finalizing power.	No	-
Allow Product Deletion	This option grants the user permission to delete products within the Product Management tool.	No	-
Product Management Admin	This option displays for Manager level user accounts only, and when checked gives the manager level account access to the product management tool. Product Management - Fertilizer, Product Management - Chemicals	No	-
Enhanced DTN Weather	DTN is an integrated third party program that provides weather data into the system. DTN Weather	Yes	DTN charges upon DTN account creation.
Controller file Creation/Editing	When selected, this grants the user the permission to use the Fertility tab to generate controller files (if they are also granted to the Fertility tab itself) and to edit existing saved rxs.	No	-
Dispatch Creation/Editing	When selected, this grants the user the permission to create and edit dispatch lists within the Operations tab.	No	-
Field Boundary Creation/Editing	When selected, this grants the user the permission to create and edit field boundaries.	No	-
Profile Business Unit Creation	When selected, this grants the user the permission to create new Business Unit profiles.	No	-
Profile Farm Creation/Editing	When selected, this grants the user the permission to create new Farm profiles and edit existing Farms.	No	-
Profile Field Creation/Editing	When selected, this grants the user the permission to create new Fields profiles and edit existing Fields.	No	-
Profile Grower Creation/Editing	When selected, this grants the user the permission to create new Grower profiles and edit existing Growers.	No	-
Profile Location Creation/Editing	When selected, this grants the user the permission to create new Location profiles and edit existing Locations.	No	-
Profile Season Creation/Editing	When selected, this grants the user the permission to create new Season Zones, and edit existing Seasons Zones.	No	-
Profile Var Creation/Editing	When selected, this grants the user the permission to create new VAR profiles, and edit existing VAR profiles	No	-
Profile Zone Creation/Editing	When selected, this grants the user the permission to create new management zone profiles and the permission to edit existing management zone profiles.	No	-
Zone Boundary Creation/Editing	When selected, this option grants the user the permission to create new management zone boundaries and edit existing management zone boundaries.	No	-

Setting Up a VAR Representative

"VAR Representative" User types can be given access to any Grower, by any user that has access to that Grower. See Steps below:

1. Follow steps above to open the "User Admin" tool and click the Add User button.

2. Click the "Account Access" tab of "User Admin", and select "Access Level " "VAR Representative".

3. Click back to the "Account Info" tab of the User Admin tool.

There is now a new input field in the Account Info tab, called "Rep ID" (see image on right) Input a unique ID and set up all other desired permissions and details.

4. Save User.

Now any user with access to a Grower can give the "VAR Representative " access to the Grower by inputting the unique "Rep ID" into the Grower level "Information" box within the Main tab Profile tree. See image below: